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MORAINE TOWNSHIP, LAKE COUNTY, ILLINOIS
MINUTES OF REGULAR BOARD MEETING

August 23, 2018, 7:00 PM

The meeting was called to order at 7:00 p.m., and upon roll call the following members were present: Supervisor Anne Flanigan Bassi, Trustees Pablo Alvarez, Dwayne Douglas, Cindy Wolfson and Amy Zisook.
Also present: Clerk Gail Feiger Brown and videographer Andrew Henderson.

Public Comment
There was no public comment.

Approval of Minutes
Trustee Zisook moved, seconded by Trustee Alvarez, approval of the Minutes from the July 12, 2018 and July 26, 2018 Regular Board Meetings, and the Special Board Meeting of July 17, 2018. The motion passed unanimously by voice vote.

Trustee Wolfson moved, seconded by Trustee Zisook, approval of the Minutes of the Executive Session of July 17, 2018. The motion passed unanimously by voice vote.

Approval of Bills
Trustee Douglas moved, seconded by Trustee Wolfson, approval of the bills for the period July 26-August 23, 2018 in the following amounts: $20,666.59 General Assistance Fund, $92,325.06 Town Fund. Voting Aye by Roll Call Vote: Supervisor Bassi, Trustees Alvarez, Douglas, Wolfson and Zisook; voting Nay: none.

Reports

  • Assessor's Report Cynthia Plouché
  • No report.

  • Supervisor's Report Anne Flanigan Bassi
    • Trustees were given copy of the audit. Moraine Township received a clean opinion with no material weaknesses on internal control.
    • Supervisor Bassi met with the TOIRMA representative on August 21 to review coverage changes due to property ownership versus rental tenancy. Supervisor Bassi increased the coverage of office contents, due to the new IT system. Volunteer coverage will remain the same.
    • Welcome to the new volunteer coordinator Carol Pomerantz, whose employment began on August 20. She will work with Staff Linda Contreras to meet the 50 weekly volunteers, craft procedures for volunteer tasks, and schedule volunteer training and food safety workshops.
    • Trustees were given a 15-month report of Township services from May, 2017 through July, 2018. Wednesday Pantry usage is increasing as clients become aware of its availability. Both Door-to-Door Van rides and pantry usage were down a little in July due to the Pantry move and the July 4 holiday. However, these numbers are up substantially from July, 2017.
    • Riders of the Door-to-Door Van service received annual ridership surveys. 36 responses were received. Most riders were extremely positive and rated most aspects of the service 9s and 10s on a scale of 1 to 10.
    • Supervisor Bassi submitted a grant application and an interim report to Healthcare Foundation for help subsidizing the Door-to-Door Van service.


  • Buildout Report Anne Flanigan Bassi
    • Trustees were given information about total buildout costs for the new office and Pantry, including original contractor costs, IT and phones, change orders, asphalt and sewer costs, Pantry equipment purchases, furniture costs, signage, asbestos remediation, permits, carpet, tile, architect fees and moving costs. A contract amendment for change orders will be presented for approval by Trustees at the next Board Meeting.
    • The plumber determined that the broken sewer in parking lot was due to obstruction of roots of the ivy on the front of the building and side of the neighboring building. This may necessitate removal of the ivy.
    • Supervisor Bassi, Staff Debi Gordon and architect Tim Brown conducted a walk-through of the premises on August 7. No contractor employees attended.
    • Thanks to our generous community for donating $94,250.00 to help purchase Pantry equipment.
    • Supervisor Bassi is working with IC Signs on the donor wall. The donor wall is expected to be completed in October.
    • Thanks to summer interns Elizabeth Astudillo and Laynie Kuhlman.
    • Welcome and thanks to new videographer Andrew Henderson.


  • Latino Advisory Committee Report
  • The Committee met prior to the Board meeting. The Committee will continue its work with schools and agencies.

  • Food Insecurity Issues Report Gail Feiger Brown and Amy Zisook
  • The final bag of the summer program was distributed. We have begun meeting with principals about food insecurity at their schools. We have also begun preparing food bags for school nurses.

  • Food Pantry Report Anne Flanigan Bassi
    • Thanks to 41 volunteers from Highland Park Christ Church who painted the back wall of the Township office building and helped reorganize the front of the Pantry on Sunday August 12. Thanks to the Paint JAR for supplies. Thanks to Trustee Wolfson for assisting with the Pantry reorganization that day.
    • Thanks to Sam Shepard, Sarah and Steve Lamchek and their son for help with the reorganization of the back of the Pantry.
    • On July 18 Supervisor Bassi and Staff Linda Contreras Anne visited Vernon Township Pantry to get ideas for better organizing the Pantry.
    • Volunteer Coordinator Pomerantz is reorganizing volunteer shifts and schedules. She is also implementing programs and training for prospective volunteers.
    • Supervisor Bassi is investigating our participation in the Northern Illinois Food Bank Milk2MyPlate program, which would enable us to purchase milk, eggs and yogurt at significant discounts.
    • Thanks to the Chantilly Homeowner’s Association for their $500.00 donation for Pantry equipment. The association prints donor cards for their residents.
    • Trustee Zisook is working with the District 112 PTA council on food drives for the Pantry.


  • Pantry Plants Garden Report Anne Flanigan Bassi
  • The garden experienced some issues with the heavy rains, but has been very productive. In addition to produce from the Garden, the Pantry has received produce from Indian Trail and Northwood organic gardens, North Shore Congregation Israel, and the Ravinia Farmers’ Market

  • Lake County Coordinated Transportation Services Committee (LCCTSC)
  • No report.

  • Community Family Center (CFC) Report
  • No report.

  • Human Relations Commission (HRC) Report
  • No report.

  • Cemetery Report
  • No report.

Old Business
None

New Business
Proposed Regular Board Meeting Schedule for 2019 Anne Flanigan Bassi
Supervisor Bassi distributed to trustees a proposed Regular Board Meeting Schedule for 2019, to be voted on at the next Board Meeting.

Executive Session
Trustee Douglas moved, seconded by Trustee Alvarez, to enter into executive session at 8:03 p.m. Voting Aye by Roll Call Vote: Supervisor Bassi, Trustees Alvarez, Douglas, Wolfson and Zisook; voting Nay: none.

The Board meeting resumed at 8:45 p.m.

Adjournment
With no further business to conduct, Trustee Douglas moved, seconded by Trustee Alvarez, that the meeting be adjourned at 8:46 p.m. The motion passed unanimously by voice vote.

Respectfully submitted,

_______________________
Gail Feiger Brown, Moraine Township Clerk

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